Administrative Assistant - Full Time - Day Shift


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Position Description

Provides general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis

Job Duties:
Answer telephones; takes and delivers messages

Provide callers with information such as company address, directions to company, fax numbers, company website and other related information

Greets and directs visitors to the company; manages reception area to maintain a professional image

Receive, sort and forward incoming mail

Serve as point person for organizing all large mailings

Assist in the ordering, receiving, stocking and distribution of office supplies

Manage conference room reservations and organize all aspects for meetings

Type correspondence and reports; edit and update various spreadsheets

Maintain confidential records and files

Perform other related duties as required

High School diploma - college education preferred, Excellent time management and multitasking skills, Proficiency in Microsoft Word, Excel, Outlook, Powerpoint, Publisher, data entry, Ability to enter data efficiently, timely and correctly in order to meet deadlines, Good planning and organizational skills, Well-developed verbal, listening, and written communications skills, Ability to work independently or as a team player, Attention to detail and a high level of accuracy and confidentiality, Ability to maintain a professional appearance and manner, Ability to contend with a wide variety of people on various issues, Ability to work in a busy office with constant interruptions